HR & Office Coordinator

Job description

HR & Office Coordinator/ Administrator

We’re looking for an HR & Office Coordinator to help achieve our vision of London alive with nature, where everyone can experience and enjoy wildlife. Working with our HR Manager, you’ll have an incredibly varied remit across HR and office coordination, ideal for someone looking to develop a career in HR or as an office manager. You’ll be helping to recruit talent and support our new hires throughout their time with us, whilst also maintaining our head office space in Westminster and coordinating our IT accounts and facilities. 

Horseferry Road, Westminster (likely two days office based with the opportunity to work the rest from home)

Tenure: Permanent 

Closing Date: 5th November (please note that this position may close early depending on the level of applications)


Your responsibilities 

  • Assist with recruitment and onboarding including contract creation, DBS and reference checks and inductions
  • Support with HR administration including the management and maintenance of our HR system, payroll administration support and drafting contracts
  • Coordinate internal and external training courses including booking trainers and rooms and preparing delegate lists
  • Support with arranging meetings with internal and external stakeholders including Board and committee meetings
  • Manage and maintain our IT inventory including ordering new laptops, PCs, mobile phones and other equipment for new starters and managing linked online accounts
  • Manage the offices supplies and facilities including stationary, printers and other equipment, and coordination of routine testing across our London sites

(Please see attached job description below for more detail)

Job requirements

What’s in it for you?

Salary: £25,274 - £27,380 depending on experience

  • 25 days annual leave pro rata plus statutory holidays
  • Pension scheme
  • Access to a free Employee Assistance Scheme to support you inside and outside of work
  • Supportive and inclusive policies including a family-friendly policy and enhanced flexible working policy
  • ‘Staff Day’ once a quarter where you can get involved in conversation work on one of our sites

Our ideal HR & Office Coordinator

  • Some experience working in either HR administration, facilities coordination or office management
  • Strong IT skills including experience with Microsoft Office suite (experience with HR or finance related systems/software would be advantageous)
  • Highly organised and able to coordinate diaries and meetings
  • Great communication skills with an ability to work with tact and integrity

(Please see job description - HR & Office Coordinator JDPS Oct 2021.docx for full person specification)

Does this sound like you? We’d love to hear from you!

Our vision is a London alive with nature, where everyone can experience and enjoy wildlife. In order to achieve our goal of engaging everyone in protecting London’s wildlife for the future, we know that our staff team needs to better reflect and represent all of London’s communities. Therefore we particularly welcome applicants who identify as being from a Black, Asian and Minority Ethnic background, and disabled people, as these groups are currently under-represented at London Wildlife Trust.

Our efforts extend beyond recruitment. Our policies are designed to support our people including an enhanced Flexible Working policy and an inclusive Talent policy which includes our commitment to giving fair opportunities to ex-offenders.

Read more about London Wildlife Trust’s commitment to Equality, Diversity and Inclusion here: